Table 1
Overview of the Community of Practice Participants.
| PARTICIPANT ROLE | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 |
|---|---|---|---|---|---|
| Hospital Teacher | 3 | 5 | 6 | 5 | 4 |
| Complex Needs Teacher | 2 | 2 | 2 | 2 | 2 |
| Mainstream Classroom Teacher | 1 | 1 | 3 | 2 | 1 |
| Student Teacher | 1 | 0 | 0 | 1 | 0 |
| Total Participants | 7 | 8 | 11 | 10 | 7 |
Table 2
Sample schedule Year 3 of the Community of Practice Activities (2018–2019).
| DATE | DURATION | FOCUS TOPICS | KEY ACTIVITIES |
|---|---|---|---|
| Fall, 2018 | 2.5 hours (required) | Trauma Informed Practice, Attendance Matters: School Refusal and Re-Entry, Teacher Wellness | presentation and discussion, group brainstorm, make and take self-care plan |
| Winter, 2018 | 2.5 hours (optional) | Shared Lived Experience, Adolescent Psychiatry, Provincial Resources, Forward Planning | former student guest speaker, multi-disciplinary panel presentation with q & a, resource sharing using jigsaw method |
| Spring, 2019 | 1.5 hours (required) 1.0 hours (optional) | Student Advocacy, Children’s Rehabilitation Program, Forward Planning | review published report and discuss proposed actions in-context, on-site tour, electronic survey |
| Spring, 2019 | Full day (optional) 5.0 hours travel 4.0 hours collaboration | New In-province Children’s Hospital, Students with Mental Health Needs, Out-of-Province Children’s Hospital, Local Specialized School for Students with Multiple Disabilities, Local Outdoor Sensory Playground | tour, resources display, conference call and networking, hands-on study-trip |
Table 3
Summary of scope and distribution of data sources used for the Community of Practice activities.
| DATA SOURCE | NUMBER COLLECTED | AVERAGE RESPONDENT | COLLECTION FREQUENCY | COLLECTED FROM | NOTES |
|---|---|---|---|---|---|
| Meeting Summaries | 20 | 8 | After each session (4 per year, over 5 years) | Facilitators, Participants | Co-written collaboratively at the end of each session |
| Facilitator Notes | 20 | 2 | After each session (4 per year, over 5 years) | Facilitators | Includes planning, reflective, and observational notes |
| Open-Ended Feedback Forms | 10 | 5 | Twice annually (after mandatory sessions) | Participants | Collected to assess session impact and suggestions |
| Narrative Reflections | 5 | 5 | Annually (after final session each year) | Participants | Participant-generated reflections on learning and impact |
| End-of-Intervention Feedback Form | 1 | 5 | End of Year 5 | Participants, Facilitators | Anonymous responses from diverse roles and settings |