Table 1
Summary of responses on policy
| UoN | JKUAT | KU | ||
|---|---|---|---|---|
| 1. | Does your repository have a digital preservation policy? | ✓ | ✓ | ✓ |
| 2. | If yes, does the repository adhere to it? | Deviations noted: Content not defined in the policy was ingested into the repository as well as file formats not defined in policy | Deviations noted: Content not defined in the policy was ingested into the repository as well as file formats not defined in policy | Deviations noted Content not defined in the policy was ingested into the repository as well as file formats not defined in policy |
| 3. | Is the intention of long-term preservation well-articulated in the policy? | ✓ | ✓ | ✓ |
| 4. | How often is it revised and by whom? | Has not been revised | Has not been revised | Has not been revised |
| 5. | Is the policy clear about the review cycle? | No specific timeline given | 5 years | 5 years |
| 6. | Who is responsible for the policy? | University Open Access Committee reporting to Senate and the vice-chancellor | Office of the vice-chancellor | Office of the DVC Academic |
| 7. | Does the policy address rights management issues in relation to digital preservation? | Yes: depositors to sign a depositor agreement | Yes: depositors required to sign a depositor agreement | Yes: depositors required to sign a depositor agreement |
| 8. | If no to 1 above, do you plan to have a digital preservation policy? | N/A | N/A | N/A |
| 9. | If yes, what is your timeline? | N/A | N/A | N/A |
Table 2
Summary of responses on digital preservation plan
| UoN | JKUAT | KU | ||
|---|---|---|---|---|
| 1. | Does the repository have a digital preservation plan? | No | No | No |
| 2. | If yes, does it spell out the responsibilities for preservation? | N/A | N/A | N/A |
| 3. | Is the preservation done in-house or the services are outsourced | In-house | In-house | In-house |
| 4. | Does the plan provide for financial sustainability? | There is no specific plan for the IR. Budgeting done overall for the library | There is no specific plan for the IR. Budgeting done overall for the library | There is no specific plan for the IR. Budgeting done overall for the library |
| 5. | Does the budget have a vote dedicated to digital preservation? | No | No | No |
| 6. | Does the plan provide for technology sustainability and technology monitoring? | Although there is no plan, technology monitoring is done though no documentation to support this | Although there is no plan, technology monitoring is done though no documentation to support this | Although there is no plan, technology monitoring is done though no documentation to support this |
| 7. | Does the plan provide for skills development? | No plan but staff attend seminars though not on digital preservation | No plan but staff attend seminars though not on digital preservation | No plan but staff attend seminars though not on digital preservation |
| 8. | Are there mechanisms in place to change the preservation plan, as user needs and technology needs change? | N/A since there is no plan | N/A since there is no plan | N/A since there is no plan |